Town Clerk
Clinton, CT
Full Time
Mid Level
The Town of Clinton is seeking a detail-oriented, highly responsible Town Clerk to perform administrative duties related to land records, vital statistics, elections, and official town documentation. This position plays a key role in ensuring statutory compliance, public access to records, and smooth office operations.
Department: Town Clerk’s Office
Hours: Full-Time/ 40 hours
Salary Range: $74,000-$95,000
Supervision Received: Reports directly to the Town Manager
Supervision Exercised: Supervises Assistant Town Clerk
Essential Duties & Responsibilities
• Plans, administers, and supervises all work activities and statutory responsibilities of the Town Clerk’s Office
• Supervises and assigns daily tasks to Assistant Town Clerk
• Oversees the filing of land records, maps, legal documents, and land transactions
• Participates in professional development to remain current with legislation, elections, and records management
• Prepares data, reports, studies, and recommendations
• Collects state and local conveyance taxes; maintains and reconciles cash drawer
• Posts all required legal notices
• Accepts and distributes FOIA requests
• Administers oaths of office to elected/appointed officials
• Receives lawsuits and coordinates with the Town Attorney and relevant offices
• Accepts claims for damages and other legal filings
• Serves as official record keeper and custodian of the Town Seal
• Records, indexes, and maintains deeds, mortgages, liens, releases, maps, and related land records
• Assists with codification and maintenance of Town Ordinances and Charter
• Distributes land record and vital statistics reports to Town departments
• Records, processes, and preserves public documents per State Statutes
• Issues licenses and permits including marriage, dog, hunting, liquor, and trade name certificates
• Prepares reports for State agencies including Secretary of the State, DPH, Agriculture, DEEP, and State Treasurer
• Registers and maintains vital statistics
• Creates, certifies, and maintains birth, marriage, and death certificates
• Issues burial, cremation, disinterment, and transit permits
• Assists in administering elections and reporting results
• Processes voter registrations and changes
• Posts notices and files minutes for Boards and Commissions per FOIA
• Maintains public access to Board and Commission records
• Performs Notary Public duties
• Assists municipal departments, attorneys, and the general public
• Responds to general inquiries including research and genealogy requests
• Performs related tasks as required.
Knowledge
• Extensive knowledge of CT State Statutes related to Town Clerk duties
• Knowledge of Connecticut elections administration
• Knowledge of municipal administration and office practices
• Knowledge of records management, statutory retention, and disclosure requirements
Abilities
• Attend conferences and training programs
• Ability to handle and process high volume of paperwork accurately and efficiently and maintain complex file and record systems.
• Communicate effectively verbally and in writing
• Maintain confidentiality and work independently
• Supervise and support staff
• Build strong working relationships with public and officials
• Perform multiple tasks with strong attention to detail.
• Ability to handle frequent interruptions and specific deadlines.
• Knowledge and skill in the use of the internet, spreadsheet, word processing and database software, and email.
Physical Requirements
• Ability to lift up to 25 lbs
• Ability to stand, walk, stoop, kneel, and use hands as needed
• Required vision includes close, distance, peripheral, and focus adjustment
Desired Minimum Qualifications
Education, Training & Experience
• Certification as a Connecticut Certified Town Clerk (CCTC) or a minimum of five years’ experience working in a Town Clerk Office.
• Associate’s degree in business, Accounting, Public Administration, or related field (Bachelor’s preferred)
• Notary Public Certification within six months
• Valid CT driver’s license or ability to obtain
• Must be bondable
• If does not have Certification as a Connecticut Certified Town Clerk (CCTC), they will become certified within three years from date of hire.
Applications can be downloaded from the town’s website at Employment Application - Clinton CT
Email your resume, cover letter and employment application to our HR department at [email protected] Applications will be reviewed on a rolling basis until the position is filled. The Town of Clinton is an Equal Opportunity Employer.
IND12341
Department: Town Clerk’s Office
Hours: Full-Time/ 40 hours
Salary Range: $74,000-$95,000
Supervision Received: Reports directly to the Town Manager
Supervision Exercised: Supervises Assistant Town Clerk
Essential Duties & Responsibilities
• Plans, administers, and supervises all work activities and statutory responsibilities of the Town Clerk’s Office
• Supervises and assigns daily tasks to Assistant Town Clerk
• Oversees the filing of land records, maps, legal documents, and land transactions
• Participates in professional development to remain current with legislation, elections, and records management
• Prepares data, reports, studies, and recommendations
• Collects state and local conveyance taxes; maintains and reconciles cash drawer
• Posts all required legal notices
• Accepts and distributes FOIA requests
• Administers oaths of office to elected/appointed officials
• Receives lawsuits and coordinates with the Town Attorney and relevant offices
• Accepts claims for damages and other legal filings
• Serves as official record keeper and custodian of the Town Seal
• Records, indexes, and maintains deeds, mortgages, liens, releases, maps, and related land records
• Assists with codification and maintenance of Town Ordinances and Charter
• Distributes land record and vital statistics reports to Town departments
• Records, processes, and preserves public documents per State Statutes
• Issues licenses and permits including marriage, dog, hunting, liquor, and trade name certificates
• Prepares reports for State agencies including Secretary of the State, DPH, Agriculture, DEEP, and State Treasurer
• Registers and maintains vital statistics
• Creates, certifies, and maintains birth, marriage, and death certificates
• Issues burial, cremation, disinterment, and transit permits
• Assists in administering elections and reporting results
• Processes voter registrations and changes
• Posts notices and files minutes for Boards and Commissions per FOIA
• Maintains public access to Board and Commission records
• Performs Notary Public duties
• Assists municipal departments, attorneys, and the general public
• Responds to general inquiries including research and genealogy requests
• Performs related tasks as required.
Knowledge
• Extensive knowledge of CT State Statutes related to Town Clerk duties
• Knowledge of Connecticut elections administration
• Knowledge of municipal administration and office practices
• Knowledge of records management, statutory retention, and disclosure requirements
Abilities
• Attend conferences and training programs
• Ability to handle and process high volume of paperwork accurately and efficiently and maintain complex file and record systems.
• Communicate effectively verbally and in writing
• Maintain confidentiality and work independently
• Supervise and support staff
• Build strong working relationships with public and officials
• Perform multiple tasks with strong attention to detail.
• Ability to handle frequent interruptions and specific deadlines.
• Knowledge and skill in the use of the internet, spreadsheet, word processing and database software, and email.
Physical Requirements
• Ability to lift up to 25 lbs
• Ability to stand, walk, stoop, kneel, and use hands as needed
• Required vision includes close, distance, peripheral, and focus adjustment
Desired Minimum Qualifications
Education, Training & Experience
• Certification as a Connecticut Certified Town Clerk (CCTC) or a minimum of five years’ experience working in a Town Clerk Office.
• Associate’s degree in business, Accounting, Public Administration, or related field (Bachelor’s preferred)
• Notary Public Certification within six months
• Valid CT driver’s license or ability to obtain
• Must be bondable
• If does not have Certification as a Connecticut Certified Town Clerk (CCTC), they will become certified within three years from date of hire.
Applications can be downloaded from the town’s website at Employment Application - Clinton CT
Email your resume, cover letter and employment application to our HR department at [email protected] Applications will be reviewed on a rolling basis until the position is filled. The Town of Clinton is an Equal Opportunity Employer.
IND12341
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