Business Development Coordinator

McInnis Inc. is a professional outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back office administration for our diverse list of clients.

• This position is on-site in New York, New York
• 1+ years of experience in administrative support and project coordination

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DESCRIPTION

We're looking for a highly organized and motivated Business Development Coordinator to join the dynamic Advisory team of a rapidly growing hospitality group. This role offers the opportunity to play a key part in supporting the growth of this innovative and exciting brand. You will play a integral role as the administrative and operational backbone of this fast-moving executive team. You will maintain the NYC office, handle logistics and purchasing, maintain CRM organization, manage complex travel, and coordinate the daily schedule of the leadership team.

The ideal candidate is someone with elite organizational skills, strong communication instincts, and the ability to manage sensitive information with professionalism and discretion.

This is an on-site role based in an NYC office.
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RESPONSIBILITIES:

• Calendar & Scheduling Management
  • Coordinate all team calendars, calls, Zoom meetings, in-person meetings, and events
  • Proactively identify and resolve scheduling conflicts
  • Serve as point-of-contact for incoming meeting requests
• Office Management
  • Oversee the NY-based business development office (supplies, organization, vendors)
  • Interfacing with the Industrious co-working team, booking conference rooms, submitting guest names, handling office & IT issues
  • Manage purchasing, shipping, inventory, and product returns
• Administrative Support
  • Draft documents, presentations, spreadsheets, and meeting prep materials
  • Maintain internal file systems and communications
  • Meeting note-taking and report generation
• CRM Oversight
  • Update and manage contacts and activity in HubSpot or equivalent CRM
• Travel & Logistics Management
  • Book and manage all flights, hotels, and transportation (Uber/Lyft)
  • Build and maintain real-time travel itineraries

• Tech-savvy with ChatGPT and efficiency-improving technologies
• Exceptional attention to detail and professional discretion
• Excellent calendar management and organizational abilities
• Strong written and verbal communication skills
• High personal integrity and trustworthiness with confidential information
• Self-starter who thrives in fast-paced, dynamic environments

• Bachelor’s degree in finance, marketing, and/or communications is preferred.
• Must be based in New York City and available to work on-site
• 1+ year of administrative, executive assistant, or coordinator experience
• Strong skills in Microsoft Excel, Word, PowerPoint, Outlook
• Experience with CRM platforms (HubSpot preferred)

Pre-employment Background Check, Drug screen, and references are required.

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