Land Use Administrator - Building Department Clerk
Beacon Falls, CT
Part Time
Land Use Office
Mid Level
TOWN OF BEACON FALLS
LAND USE ADMINISTRATOR - BUILDING
DEPARTMENT CLERK
JOB DESCRIPTION
TITLE: Land Use Administrator, Building Department Clerk
DEPARTMENT: Land Use Office / Planning & Zoning / Building Department
REPORTS TO: Town Planner, Assessor and Building Officials, the First Selectman, First Selectman’s office, and any other duly authorized representative
FLSA: Non-Exempt
HOURS: 20 per week Monthly Meetings as necessary
RATE: $22.50 per hour
GENERAL DESCRIPTION
The incumbent provides administrative and clerical support for multiple departments including scheduling, reporting, and using web-based applications. Responsibilities include answering phones, assisting the public, and coordinating with employees. Strong interpersonal skills and professionalism are essential.
SUPERVISION RECEIVED
Works under the general supervision of the Planning & Zoning, Inland Wetlands & Watercourses Commission Chair, building inspector and other department supervisors, or managers designated by the First Selectman’s Office.
DUTIES AND RESPONSIBILITIES
Additional Duties:
Building Department Clerk Duties
KNOWLEDGE, SKILLS, AND ABILITIES
The incumbent must be able to demonstrate:
REQUIRED QUALIFICATIONS
TOOLS AND EQUIPMENT USE
Computer, copy machine, fax machine, printers, calculator, and other standard office equipment.
PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by the incumbent to successfully perform the essential function of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential functions, Occasionally the employee is required to walk across the different levels of the building, take stairs, use arms, hands, fingers, and eyes to operate office equipment. The incumbent may occasionally be required to lift and/or move supplies and materials up to ten (10) pounds. Specific vision abilities required for this job include close vision for an extended period and ability to adjust focus as needed.
GENERAL GUIDELINES
The duties listed above are intended only as an illustration of the various types of work that may need to be performed. The omission of specific duties does not exclude them from inclusion in this position if that work is related or a logical assignment or extension of the duties of this position.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in typical office surroundings with virtually no disagreeable features. The noise level of the work environment is generally quiet.
DISCLAIMER
The duties listed above are intended only as an illustration of the various types of work that may need to be performed. The omission of specific duties does not exclude them from inclusion in this position if that work is related or a logical assignment or extension of the duties of this position. The Town of Beacon Falls reserves the right to change, amend, revise or delete the job requirements at any time.
HOW TO APPLY
Applications may be picked up at the Office of the First Selectman, 10 Maple Avenue, Beacon Falls, CT from 9:00 am to 12:00pm and 1:00 pm to 4:30 pm no later than April 14, 2022
Send Beacon Falls Application to: [email protected] | 203-876-2110 or complete the Beacon Falls Employment Application
IND122
LAND USE ADMINISTRATOR - BUILDING
DEPARTMENT CLERK
JOB DESCRIPTION
TITLE: Land Use Administrator, Building Department Clerk
DEPARTMENT: Land Use Office / Planning & Zoning / Building Department
REPORTS TO: Town Planner, Assessor and Building Officials, the First Selectman, First Selectman’s office, and any other duly authorized representative
FLSA: Non-Exempt
HOURS: 20 per week Monthly Meetings as necessary
RATE: $22.50 per hour
GENERAL DESCRIPTION
The incumbent provides administrative and clerical support for multiple departments including scheduling, reporting, and using web-based applications. Responsibilities include answering phones, assisting the public, and coordinating with employees. Strong interpersonal skills and professionalism are essential.
SUPERVISION RECEIVED
Works under the general supervision of the Planning & Zoning, Inland Wetlands & Watercourses Commission Chair, building inspector and other department supervisors, or managers designated by the First Selectman’s Office.
DUTIES AND RESPONSIBILITIES
- Recordkeeping for Planning & Zoning and Inland Wetlands and Watercourses Commission.
- Maintain log of all open applications, reporting needs and follow up to enforcement officers
- Primary point of contact between Applicants and Town
Additional Duties:
- Clerk Municipal meetings to include minutes and agendas for the Inland Wetlands & Watercourses and Planning & Zoning Commission. This includes:
- Drafts agendas for meetings
- Take minutes at meetings
- Prepares electronic and hard copies of meeting materials for Commission members
- Drafts reports on civic needs
- Answers correspondence with direction from Chair
- Issues public notifications
- Prepares ordinances, resolutions, and proclamations
- Takes and transcribe dictation, schedule appointments, schedule conference rooms, and proofread memos
- Performs research as needed
- Works with the Commission Chairs directly on agendas and correspondence
- Works with Commission Chairs to ensure training for members when necessary
- Works with the Commission Chairs to set the annual meeting schedule
- Update and maintain Commission website
- Provide support to the Land Use Commissions during Budget Season
- Provide support to additional departments when requested
Building Department Clerk Duties
- Assist the public with building permit applications and related inquiries
- Process construction plans, calculate fees, and issue permits after review
- Maintain permit logs and manage related documentation
- Support Freedom of Information Act requests and prepare required reports
- Schedule and assist Building Officials with inspections
KNOWLEDGE, SKILLS, AND ABILITIES
The incumbent must be able to demonstrate:
- Advanced working knowledge of computers and Windows and Microsoft-related applications (i.e., Word, Excel, PowerPoint, etc.) as well as any special programs or applications used by the Town.
- Considerable ability to adapt to changing priorities and requirements.
- Considerable ability in oral and written communication.
- Considerable ability to establish and maintain effective working relationships with co-workers, other agencies, community, organizations, and citizen groups.
- General knowledge of office procedures and techniques, including filing, records, composing routine and special correspondence and reports, and reporting system.
- General knowledge of the secretarial and clerical requirements operations of the Town Hall or other governmental office a plus.
REQUIRED QUALIFICATIONS
- A bachelor’s degree in public administration, business, IT, or related field (or equivalent prior work experience).
TOOLS AND EQUIPMENT USE
Computer, copy machine, fax machine, printers, calculator, and other standard office equipment.
PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by the incumbent to successfully perform the essential function of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential functions, Occasionally the employee is required to walk across the different levels of the building, take stairs, use arms, hands, fingers, and eyes to operate office equipment. The incumbent may occasionally be required to lift and/or move supplies and materials up to ten (10) pounds. Specific vision abilities required for this job include close vision for an extended period and ability to adjust focus as needed.
GENERAL GUIDELINES
The duties listed above are intended only as an illustration of the various types of work that may need to be performed. The omission of specific duties does not exclude them from inclusion in this position if that work is related or a logical assignment or extension of the duties of this position.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in typical office surroundings with virtually no disagreeable features. The noise level of the work environment is generally quiet.
DISCLAIMER
The duties listed above are intended only as an illustration of the various types of work that may need to be performed. The omission of specific duties does not exclude them from inclusion in this position if that work is related or a logical assignment or extension of the duties of this position. The Town of Beacon Falls reserves the right to change, amend, revise or delete the job requirements at any time.
HOW TO APPLY
Applications may be picked up at the Office of the First Selectman, 10 Maple Avenue, Beacon Falls, CT from 9:00 am to 12:00pm and 1:00 pm to 4:30 pm no later than April 14, 2022
Send Beacon Falls Application to: [email protected] | 203-876-2110 or complete the Beacon Falls Employment Application
IND122
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